How can a host make the party rental process go as smoothly as possible? The party rental process can be made easier if the host knows where he/she wants things. Party planning is almost a lost art within...
Party planning is almost a lost art within itself. Perfecting that unique art allows party planning and the events themselves to go smoothly,allowing even the host and his or her family to have a fantastic time. The art of party planning isn't studied and doesn't require a degree. It simply requires knowing and following a few simple steps to ensure the success of the entire party operation.
Keith Krantz owns and operates Grand Central Party Rental in Nashville, Tennessee. Prior to creating this company, Krantz spent 23 years in international sales. He offers this advice:
"Have all the pertinent information on the front end," he says. "Decide logistics like where the tables and chairs will be placed ahead of time. Tell the party rental company what time you expect the party to be set up."
In addition to these suggestions, Krantz recommends supervision of the party rental company from the very start of the actual setup process.
"It is always best if someone is there to meet the party rental company when they arrive to make sure that everything gets set up properly," he says. "Start by simply laying out the entire plan."
Krantz is a strong believer in having diagrams sketched and available to show the party rental employees. He feels this is an additional insurance option to guarantee everything turning out exactly the way the host wants it. The majority of party rental company employees love their jobs and are eager to please the party hosts. They genuinely enjoy their work, and care about the setup, functionality, and even the break down of the planned event. Diagrams help them do their job and ensure that the clients will be even more pleased with the results.
Breaking down the party area is something that needs to be planned up front, when first hiring the party rental company. Some hosts opt to do this part of the event themselves. Others book the party rental company for the entire event,from start to finish. Be sure to ascertain exactly who is breaking down the rental equipment from your party. Reconfirm those details when the party rental company employees first arrive to set up for your event.
Keith Krantz has a final recommendation if the host chooses to break down the party without the services of the party rental company.
"Decide upon a mutually agreed location for the pickup of the party rental items," he says. "Make sure the tables, chairs, and all other rental equipment are folded and placed in this spot by the agreed upon time."
This final tip isn't only polite, it makes for good business relations. After all, no one hosts just one party or event in their lifetime. If the hosts were pleased with the job done by the party rental company, they will undoubtedly utilize their services again. When the host holds up his or her end of the agreement, it makes the party rental company employees that much more agreeable about coming back to work on a repeat performance.
