Howto Make Address Labels With Microsoft Office

By Randall Shatto

  • Overview

    Microsoft Office offers several applications when you publish the professional edition, including Word, Access and Publisher. Microsoft Publisher is useful for fliers, envelopes and labels both for personal and business projects. Publisher offers a wide range of publication types. You can design address, jar and CD labels with this application, and in just 10 minutes, you can have address labels ready for the printer.
    • Step 1

      Open "Microsoft Publisher," From the "Publication Types" on the left-hand side, choose "Labels." A screen with different styles will appear on the right-hand side.
    • Step 2

      Choose the style for your address labels. You can decide on the stock or you can choose the online templates from Microsoft Office home page by clicking on the link on the top of the label screen. Once you have made your choice, customize the color scheme in the right-hand panel by selecting a color and font and adding a business address. Double click on the address label when you finish.

    • Step 3

      View the label. On the left-hand side of the new work page that appears, change the dimensions, color, font as well as the template if you change your mind.
    • Step 4

      Click on "Tools" in the toolbar on the top of the screen. Choose "Mailings and Catalogs," and then "Create Address List." Use the "New Entry" button to add addresses into Microsoft Publisher. If you are making a return address label only, you can skip this step.
    • Step 5

      Use "Mail Merge" in the "Tools" menu, under "Mailings and Catalogs," to add multiple addresses. If you are only using one address or your return address, type it into the label box.
    • Step 6

      Change the picture. If you chose a stock label that has an image, you can change this. Click on the picture and the small toolbar "Picture" will display. You can choose several options, including using a picture from your camera, cropping and position. Click "Insert Picture" to choose an icon from your hard drive. You can download free images from websites as well (see Resources below).
    • Step 7

      Select "File" and then "Save As" to save your work until you're ready to print.
    • Skill: Moderately Easy

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