How to create a simple filing system that will keep your personal information and life in order.
In this computer age, much of our important information is stored on a machine, but we shouldn't rely on always having access or being able to find what we need in an emergency. Now's the time to get your paperwork in order. It will save you time, energy, and money - maybe even open up some new opportunities.
In order to become more productive and efficient, you need to have a system for keeping all your personal records and information organized. First things first - gather up all the papers that relate to your personal life. Next - invest in a pack of manila folders and a special container - every super center and department store is catering to the organization trend, but even a milk crate will work. Start by making a file for each of the following categories if they apply to you. Sort your papers into the appropriate folders and see what's left over to determine what other categories you'll need to create. And from now on - all important papers and lists go in their designated folder - not under the bed!
Personal Information
You will need to create one of these for each member of your household. Inside should go your social security card, your birth certificate, and your passport, plus any other important identification papers.
Medical
Keep all doctor's reports, prescriptions, allergy information, and insurance information here. Once again, you'll want to keep a separate folder for each member of your household.
Academic
This file is for all your school records, report cards, diplomas, certificates, and contact information for all schools and training programs you have attended.
Resume
This is the file for your current resume and any old ones that might be a good resource. You should also keep a record of all past employment in this folder plus notes about possible future employers or project ideas.
To Do
This folder is for all those pieces of mail that interest you but aren't critical, restaurants to try, lists that you scribble while you wait in line, vacation ideas - you get the idea. Use this folder for both practical errands and chores and leave room for a little dreaming.
Goals
If you want to accomplish great things, first you have to imagine them. Make lists of your goals and the action steps necessary to reach those goals. If you have alot you may want to create subcategories for: health, career, finances, etc.
Shopping
To help you stick to your health and money goals, you might want to consider making a master grocery list and keeping a copy here. Make copies for each time you go on a major grocery-shopping trip to ensure you keep a well-stocked pantry and don't stray from the healthy choices you've previously outlined. Also keep lists of future purchases you'd like to make for things around the house, new clothes, major appliances, or entertainment. Keeping these goals in mind will help you plan and save.
Hobbies
If you have a hobby or passion that accumulates a lot of miscellaneous information consider making one folder to catch all the things you need to read and one for filing information you want to hang on to. For example you may want to create a Gardening file for information about planting and seeds. If you are crafty you may want to create a folder to catch all of the neat ideas you cull from magazines and other sources. Or maybe you like to collect recipes and dietary information. Make a designated place for these hobbies and passions so that you can find what you're looking for anytime.
